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How to Keep your FTM Source Tree Media Folder Backed Up in the Cloud

While your TreeVault® Antenna tree contains a continuously updated copy of all your FTM Source tree’s data which you can use to restore the tree in case of emergency, it does not contain the Source tree’s media. Therefore, to insure against unlikely but possible catastrophes such as major hard drive failure, it’s best to keep a copy of your Source tree’s media folder backed up separately away from your computer.

One of the most convenient and reliable ways to do that is to use an external file hosting service such as Dropbox, Google Drive, or iCloud, many of which are free up to certain storage limits.

The particular file hosting service you use is completely up to you, but for your convenience, a few of the most popular ones are listed below together with links to instructions on how to set up the automatic backup of selected folders.

File hosting sites
Dropbox — click here to get instructions on uploading files.
Google Drive — click here to get instructions on setting up folder backup.
OneDrive — click here to get instructions on setting up folder backup.
iCloud — click here.

Before You Start

Before you start backing up your Source tree’s media folder, there are a couple of important things you should check.

First of all, make sure you know the name and location of the media folder on your computer. The folder is named <Tree Name> Media (so, for example, if your tree is named “Johnson Family”, its media folder will be called Johnson Family Media) and by default it is in this location: Users/Username/Documents/Family Tree Maker.

Secondly, it's possible that some or all of your Source tree's media files are not stored directly in the tree's media folder but are just linked to the tree from different locations on your computer. Therefore, you should also make sure that copies of all the media files used in the tree are gathered together in the media folder. To do that, follow these steps:

1. Open your Source tree and go to the Collection tab on the Media workspace. Make a note of the number of items it contains (indicated at the bottom of the tab, under the thumbnails).
2. Open the tree's media folder (see above for its name and default location). 
3. Compare the number of items in the media folder with the number on the Media workspace that you noted in step 1, and then:

If the numbers are the same, or if the number of items in the media folder is greater than the number of items indicated on the Media workspace, you have finished and can go ahead and back up the folder — it contains all of the tree’s media files.
If there are fewer items in the folder than the number shown on the Media workspace, follow the steps for your platform below to place copies of the absent files in the media folder.

On Mac:

1. Rename the tree’s media folder to anything other than its current name. This is a temporary measure that will prevent duplicate media files appearing in the folder in step 4 below.
2. In FTM 2019, go to the Collection tab on the Media workspace and click any media item to select it.
3. Choose Edit > Select All and then Edit > Copy to copy all the media items in the collection.
4. Go back to the renamed media folder and choose Edit > Paste. Your media files that are stored outside the media folder will be copied to the media folder.
5. Rename the media folder back to its original name (<Tree Name> Media).

On Windows:

1. In FTM 2019, go to the Collection tab on the Media workspace and click any media item to select it.
2. Choose Edit > Select All and then Edit > Copy to copy all the media items in the collection.
3. Go to the tree’s media folder and choose Edit > Paste.
4. In the alert message that appears, make sure the Do this for all current items checkbox is selected and then click Skip — this will prevent the media files that are already present in the media folder from being rewritten. Your media files that are stored outside the media folder will be copied to the media folder.

You now have all your media files in one place and can go ahead and back up the folder.

Note: The media items you have copied from the Collection tab to the media folder will remain linked to the original files outside the folder. For this reason, if you need to restore your Source tree on another computer following a hard drive crash, those media items will not show up on the Collection tab even after you have restored the media folder backup. However this is very easy to solve, since all of the files are now located in the media folder — just run the Find Missing Media tool to link them to the tree. To learn how to use this tool, click one of the following links:

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